The Florida UCC2 form is a vital document used by educational institutions to communicate course changes or terminations to the Statewide Course Numbering System (SCNS). This form ensures that the course inventory remains accurate and up-to-date, facilitating effective academic planning and compliance with state regulations. To begin the process of updating or terminating a course, please fill out the form by clicking the button below.
The Florida UCC2 form, formally known as the Course Termination or Change Transmittal Form, plays a crucial role in the Statewide Course Numbering System (SCNS) by facilitating the communication of course changes or terminations from educational institutions to the Florida Department of Education. This form is essential for institutions like the University of Florida, as it captures vital information about courses that are being modified or discontinued. Key sections of the form require institutions to provide details such as the current course identification, the requested actions regarding course termination or changes, and the effective dates for these actions. Additionally, institutions must include comprehensive descriptions of any changes in course content, prerequisites, or titles, ensuring that all modifications align with state educational standards. By completing this form accurately, educational entities contribute to the integrity and organization of the statewide curriculum, allowing for a streamlined process that benefits students and faculty alike. Understanding the intricacies of the UCC2 form is vital for those involved in academic administration, as it ensures that all course offerings are up-to-date and reflect the institution's educational objectives.
Form UCC2
COURSE TERMINATION OR
Florida Department of Education
CHANGE TRANSMITTAL FORM
Statewide Course Numbering System
(SEE INSTRUCTIONS ON REVERSE SIDE)
PART I: TO BE COMPLETED BY THE INSTITUTION
Institution:
Institutional Code:
Instructional Unit or Department Name, Department Code and SAMAS Number:
University of Florida
001535
Current SCNS Course Identification:
Discipline (SMA) ____ ____ ____
Prefix ____ ____ ____
Level _____
Course Number ____ ____ ____
Lab Code _____
Institution's Course Title:
PART II: REQUESTED ACTIONS
Terminate Current Course
qˇˇYes Date Termination Effective: ____________________________
NEW SCNS Course Identification: (Complete all appropriate areas)
NEW Discipline (SMA) ____ ____ ____
NEW Institution Course Title (if applicable):
EFFECTIVE TERM FOR CHANGES: (Mo/Yr)
Other Items to Change
Change From
Change To
Amount of Credit
Type of Credit
N/A
Total Clock Hours
(Contact Hour Base or Head Count)
Type of Degree
Gordon Rule
General Ed Requirement
(areas)
Prerequisites/Corequisites
(This form does not update TeleGator
prerequisite checking.)
Change of Course Description (Course syllabus must be attached):
Mark any changes that apply:
Rotating Topic
θ
yes
no
S/U Only
Repeatable for Credit
Department Contact, Telephone Number and Address:
(Date)
Signature, Department Chair:
College Contact, Telephone Number and Address:
Signature, College Dean:
Signature, Graduate Dean (if applicable):
Signature, Registrar (Institutional Contact):
PART III: TO BE COMPLETED BY THE FACULTY DISCIPLINE COMMITTEE REPRESENTATIVE
Approved Course Classification (Prefix, Number, Lab Code):
If not the same as recommended by institution, please explain:
SCNS Course Title (if new):
Decade Title (if new):
Century Title (if new):
Signature, Faculty Discipline Committee Representative
Date
PART IV: SCNS STAFF USE ONLY
Signature, SCNS Staff
Date Entered
Correspondence Number
Administration/crstrans.p65
Rev. 11/99
COURSE TERMINATION OR CHANGE TRANSMITTAL FORM τ INSTRUCTIONS FOR COMPLETION OF PARTS I & II
The Course Termination or Change Transmittal form is used for transmitting the following course information to the Statewide Course Numbering System (SCNS):
1.Prefixes and numbers of courses which will no longer be offered by the institution.
2.Additional course information to be recorded in the SCNS inventory.
3.Supporting documentation for review by the Faculty Discipline Coordinator for possible reassignment of prefix and course
number.
[NOTE: Major revisions in course content will require a new course number assignment. Please terminate the current course and add the new course.]
All information requested on this form is necessary for the efficient and timely maintenance of the SCNS inventory. Thus, all items on Part I must be completed before it is forwarded to the Florida Department of Education (DOE). An updated course syllabus must be attached in cases where course content has changed or a new prefix or number is requested.
Part I
The following instructions and definitions are provided to clarify items to be completed on the Course Termination or Change Transmittal form.
Instructional Unit or Department Name/SAMAS #/Department Code: Academic unit, SAMAS number and department code responsible for teaching the course. Use the complete name, not abbreviations or acronyms.
Discipline (SMA): A three-digit code representing a broad Subject Matter Area. SCNS staff will enter this number if the appropriate number is not known.
Prefix: A three-letter code indicating placement of a course within the discipline.
Level: A one-digit code preceding the course number which indicates the level (e.g., freshman, sophomore, etc.) at which the course is to be taught. This number is to be recommended by the institution according to state and institutional policy.
Course Number: A three-digit code indicating the specific content of the course based on the SCNS taxonomy and course equivalency profiles.
Lab Code: This code is left blank if the course is a lecture course (has no laboratory component). The letter "C" may be used to indicate a combination of lecture and laboratory. An "L" indicates a laboratory course for which there may or may not be an associated lecture course. The "L" may also be used for a course which is laboratory only.
Contact Hours: "Base" contact hours are determined by dividing the total number of classroom meeting hours per semester by the number of weeks in the semester. For example:
8 (hours class meets per week) x 4 (number of weeks class meets) = 32 = 2 Base Contact Hours
16 (number of weeks in semester)
16
"Headcount" contact hours are determined by dividing the average number of hours the instructor meets with one student during the semester by 3 times the number of weeks in the semester. For example,
1 (average number hours per student) x 16 (number weeks in semester) = 16 = .33 Headcount Contact Hours
3 x 16 (number of weeks in semester)
48
Institution's Course Title: The title of the course as it currently appears in the catalog.
Part II Requested Actions
Terminate Current Course, Effective Date: Check the "yes" box if the course is to be terminated and enter the effective term (month/year) after which the course will no longer be offered.
Course Change Information: If changes are to be made in a course's identification, list changes only. All changes may affect the course prefix and number. All changes are subject to approval of the appropriate Faculty Discipline Coordinator based on the SCNS taxonomy and classification system.
Change of Course Description: Provide a brief narrative description of the content of the course as it will appear in the catalog. A course syllabus including a course outline of major topics must be attached for changes to courses and changes to course content.
Effective Term: Provide term, month, day and year in which the change or termination will be first effective.
Prerequisites/Corequisites: Indicate prefix and number or content of courses and other requirements that must be satisfied prior to enrollment in this course or concurrently with this course.
Change Course Title: Provide the title of the course as it will appear in the catalog.
Mark any changes to status: Mark 'yes' or 'no' if changing a course to/from Rotating Topic, S/U Grading Only or Repeatbale for credit.
Department Contact: Name, phone and address where notification of approval will be sent.
Department Chair: Signature and date indicating department approval of the request.
College Contact and Telephone Number: Name, phone and address where notification of approval will be sent.
College Dean: Signature and date indicating approval of the college-level curriculum committee or, if no such committee exists, approval of the college.
Graduate Dean: All graduate level courses must be approved by the Graduate Curriculum Committee; signature and date indicate the course has the committee's review and approval.
Institutional Contact: All forms must be signed and dated by the institution's designated SCNS contact person. For undergraduate and professional courses, this signature also indicates approval of the University Curriculum Committee.
Do Not Complete Parts III and IV.
Should you have questions concerning the completion of this form, call Traci Taylor at 392-1361, ext. 7305. Call Helen Martin at 392-1282 for questions concerning graduate courses.
Completing the Florida UCC2 form is a straightforward process. This form is essential for notifying the Statewide Course Numbering System (SCNS) about course terminations or changes. Follow these steps to ensure all necessary information is accurately provided.
After completing the form, ensure that all necessary documentation is attached before submission. This will facilitate a smooth review process by the SCNS staff.
What is the Florida UCC2 form used for?
The Florida UCC2 form, also known as the Course Termination or Change Transmittal form, is primarily used to communicate changes regarding courses to the Statewide Course Numbering System (SCNS). This includes information about courses that will no longer be offered, updates to course details, and supporting documentation needed for course reassignments.
Who needs to fill out the UCC2 form?
Typically, the UCC2 form is completed by representatives from the institution's instructional unit or department. This may include department chairs, faculty members, or designated administrative staff responsible for course management. It’s important that the form is filled out accurately to ensure proper updates in the SCNS.
What information is required in Part I of the UCC2 form?
Part I requires detailed information about the institution, including its name, institutional code, and the specific department or unit responsible for the course. You must also provide the current SCNS course identification, which includes the discipline, prefix, level, course number, and lab code. Additionally, the institution's course title must be included.
How do I indicate that a course is being terminated?
To indicate a course termination, simply check the "Yes" box under the section titled "Terminate Current Course" on the form. You will also need to specify the effective date of termination, which is the term after which the course will no longer be offered.
What changes can be requested using the UCC2 form?
The UCC2 form allows for various changes to be requested, including alterations to course identification, title, description, prerequisites, and credit type. Each change must be clearly marked on the form, and an updated course syllabus should be attached if the course content has changed significantly.
Is there a deadline for submitting the UCC2 form?
While specific deadlines may vary by institution, it is generally advisable to submit the UCC2 form well in advance of the term when the changes are to take effect. This ensures that the necessary approvals can be obtained and that the SCNS can update its records in a timely manner.
What happens after the UCC2 form is submitted?
After submission, the form will be reviewed by appropriate faculty and administrative bodies within the institution. Once approved, it is forwarded to the SCNS for processing. The SCNS staff will then update their records based on the information provided.
Do I need to attach any additional documents when submitting the UCC2 form?
Yes, if there are changes to the course description or if you are requesting a new prefix or course number, you must attach an updated course syllabus. This syllabus should outline the major topics and content of the course as it will appear in the catalog.
Where can I get assistance if I have questions about the UCC2 form?
If you have questions regarding the completion of the UCC2 form, you can contact Traci Taylor at 392-1361, ext. 7305. For inquiries related to graduate courses, reach out to Helen Martin at 392-1282. They can provide the guidance you need to ensure your form is completed correctly.
When completing the Florida UCC2 form, one common mistake is failing to provide complete information in Part I. Each section, including the institution name, institutional code, and course identification, must be filled out accurately. Missing or incomplete details can lead to delays in processing the request.
Another frequent error involves the effective date of course termination. It is essential to specify the correct month and year when the course will no longer be offered. Leaving this field blank or entering an incorrect date can cause confusion and may result in the course remaining active longer than intended.
Additionally, not attaching the required course syllabus is a significant oversight. If there are changes to the course description or content, a syllabus must be included. Failing to provide this documentation can hinder the review process and prevent the requested changes from being approved.
Lastly, individuals often neglect to secure the necessary signatures from department chairs and college deans. Each signature is a confirmation of approval at different levels within the institution. Without these signatures, the form may be returned for correction, causing further delays.
The Florida UCC2 form is a critical document used for terminating or changing course information within the Statewide Course Numbering System (SCNS). When completing this form, several other documents may also be necessary to ensure a smooth process. Below is a list of forms and documents commonly associated with the UCC2 form, along with brief descriptions of each.
Understanding these associated forms can facilitate the process of submitting the Florida UCC2 form and help ensure that all necessary approvals and documentation are in place. Proper completion and submission of these documents contribute to maintaining accurate records within the SCNS.
The Florida UCC2 form is used for course termination or changes in the Statewide Course Numbering System (SCNS). Several other documents serve similar purposes in educational settings. Here’s a list of eight documents that share similarities with the Florida UCC2 form:
When filling out the Florida UCC2 form, it's essential to follow specific guidelines to ensure accuracy and compliance. Here are eight recommendations to consider:
By adhering to these guidelines, you can help facilitate a smooth process when submitting the Florida UCC2 form. Proper attention to detail is crucial in ensuring that course information is accurately reflected in the Statewide Course Numbering System.
Misconception 1: The UCC2 form is only for terminating courses.
Many people believe that the UCC2 form is solely for the purpose of terminating courses. In reality, this form can also be used to make various changes to existing courses, such as updating course titles, descriptions, or prerequisites. It serves as a comprehensive tool for managing course information within the Statewide Course Numbering System (SCNS).
Misconception 2: Only the department chair can submit the UCC2 form.
Another common misunderstanding is that only the department chair has the authority to submit the UCC2 form. While the department chair's signature is required for approval, other faculty members or designated institutional contacts can initiate the process. Collaboration among faculty is encouraged to ensure all necessary changes are accurately represented.
Misconception 3: Changes made using the UCC2 form take effect immediately.
Some individuals assume that any changes submitted through the UCC2 form become effective right away. However, there is often a specified effective term that must be indicated on the form. This means that changes will only take effect in the term that has been designated, allowing for proper planning and communication.
Misconception 4: A new course number is always required for course changes.
It is a common belief that any modification to a course necessitates a new course number. However, this is not the case for all changes. Minor adjustments, such as updating a course description or title, may not require a new number. Significant changes in course content, on the other hand, will indeed require terminating the existing course and assigning a new course number.
Filling out the Florida UCC2 form correctly is crucial for ensuring smooth course termination or changes. Here are some key takeaways to keep in mind:
Understanding these key points will help in efficiently managing course changes and terminations within Florida's educational system.