The Florida IFTA Application Form is a crucial document for businesses involved in interstate transportation, allowing them to apply for an International Fuel Tax Agreement (IFTA) license. This form collects essential information about your business, including ownership details and vehicle registration, ensuring compliance with fuel tax regulations. To get started, fill out the application form by clicking the button below.
For businesses operating in the transportation sector, the Florida International Fuel Tax Agreement (IFTA) License Application is a crucial document that facilitates compliance with fuel tax regulations across multiple jurisdictions. This application requires essential details about your business, including its name, physical and mailing addresses, and contact information. You’ll need to provide your Federal Employer Identification Number (FEIN) and specify the type of business ownership, whether it's a sole proprietorship, partnership, corporation, or limited liability company. Additionally, the form asks for the U.S. Department of Transportation (DOT) number and International Registration Plan (IRP) account number, if applicable. It’s also important to list all owners, partners, or corporate officers, along with their contact details. If your fleet includes vehicles not currently registered in Florida, you must provide additional vehicle information, including license plate numbers and vehicle identification numbers (VINs). The application also inquires about your history with IFTA licenses, any revocations, and whether you maintain bulk fuel storage. Completing this application accurately is vital, as it lays the groundwork for obtaining the necessary decals and ensures compliance with tax obligations. Remember, the application is not complete without the appropriate payment for decals, which is calculated based on the number of vehicles in your fleet.
FLHSMV
Division of Motorist Services
IFTA/CH
2900 Apalachee Parkway, MAIL STOP 62
Date
Bureau of Commercial Vehicle and Driver Services
Tallahassee, Florida 32399-0626
FLORIDA HIGHWAY SAFETY
INTERNATIONAL FUEL TAX AGREEMENT
LICENSE APPLICATION
1.
2.
BUSINESS NAME
FEDERAL EMPLOYER IDENTIFICATION NUMBER [FEIN]
3.
FL
BUSINESS PHYSICAL ADDRESS
CITY
COUNTY
STATE
ZIP CODE
4.
BUSINESS MAILING ADDRESS
5.
6.
BUSINESS TELEPHONE NUMBER
BUSINESS E-MAIL ADDRESS
7.
8.
BUSINESS CONTACT PERSON
CONTACT PERSON’S E-MAIL ADDRESS/TELEPHONE NUMBER
9.BUSINESS TYPE
SOLE PROPRIETOR
PARTNERSHIP
CORPORATON
LLC
OTHER
[SPECIFY FROM LIST ON REVERSE SIDE]
10.
11.
BUSINESS DOT #
IRP ACCOUNT #
12.LIST ALL OWNERS, PARTNERS OR CORPORATE OFFICERS [ATTACH ADDITIONAL DOCUMENTATION AS NEEDED]
NAME
HOME ADDRESS
TITLE
TELEPHONE #
13. IF NO ACTIVE IRP ACCOUNT: INDICATE NUMBER OF VEHICLES THAT WILL OPERATE UNDER THIS LICENSE APPLICATION: AND PROVIDE THE VEHICLE INFORMATION LISTED BELOW FOR EACH VEHICLE. [ATTACH ADDITIONAL SHEETS AS NEEDED]
QUALIFIED MOTOR VEHICLE(S) CURRENTLY REGISTERED IN FLORIDA:
_________________________
FLORIDA LICENSE PLATE#
FLORIDA LICENSE PLATE #
QUALIFIED MOTOR VEHICLE(S) NOT CURRENTLY REGISTERED IN FLORIDA (copy of registration and lease agreement required):
NAME IN WHICH VEHICLE IS REGISTERED
14.DO YOU INTEND TO CONSOLIDATE FLEETS?
STATE IN WHICH VEHICLE IS REGISTERED VEHICLE IDENTIFICATION # [VIN]
YES
NO
15.
HAVE YOU EVER HELD AN IFTA LICENSE IN ANOTHER JURISDICTION?
NO IF YES, WHERE?
16. HAS YOUR IFTA LICENSE EVER BEEN REVOKED?
IS IT CURRENTLY REVOKED?
17.
DO YOU MAINTAIN BULK FUEL STORAGE FOR HIGHWAY USE?
If yes, indicate the fuel type and the jurisdiction where the bulk fuel is stored:
Fuel Type:
Jurisdiction:
NOTE: THIS APPLICATION IS NOT COMPLETE WITHOUT A DECAL ORDER AND PAYMENT (SEE PAGE 2). Enter the number of IFTA decal sets needed ($4.00 per set, per vehicle). Enter total dollar amount of your order. The address for mailing payment and this application and/or order form is located at the top of this page. Once you have an established IFTA account, an authorized agent (with a Power of Attorney on file) may sign renewal and additional decal orders (with proof and payment) on your behalf.
15C-12.008
1
HSMV 85008 (REV 2/2021)
NUMBER OF VEHICLES REQUIRING IFTA DECALS
DECAL FEE PER VEHICLE
X
$4.00
TOTAL ENCLOSED
$
(MAKE CHECK PAYABLE TO FLORIDA DIVISION OF MOTORIST SERVICES)
I, THE UNDERSIGNED APPLICANT (BUSINESS OWNER OR COMPANY OFFICER) UNDERSTAND THAT, UNDER PENALTY OF PERJURY, I DECLARE I HAVE EXAMINED THIS APPLICATION AND DECAL ORDER AND TO THE BEST OF MY KNOWLEDGE AND BELIEF IT IS CORRECT AND COMPLETE. I AGREE TO COMPLY WITH ALL TAX REPORTING, PAYMENT, RECORD-KEEPING, AND LICENSE DISPLAY REQUIREMENTS SPECIFIED IN THE INTERNATIONAL FUEL TAX AGREEMENT. I FURTHER AGREE THAT THE FLORIDA DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES MAY WITHHOLD ANY REFUNDS DUE ME IF I AM DELIINQUENT ON PAYMENT OF FUEL TAXES DUE ANY MEMBER JURISDICTION. I UNDERSTAND THAT FAILURE TO COMPLY WITH THESE PROVISIONS IS GROUNDS FOR SUSPENSION OR REVOCATION OF MY LICENSE IN ALL MEMBER JURISDICTIONS.
PRINTED NAME
TELEPHONE # (REQUIRED)
APPLICANT SIGNATURE:
Owner
Company Officer
DATE
(SUNBIZ REGISTRATION REQUIRED)
APPLICATION INSTRUCTIONS
1.BUSINESS NAME – Print the name of the motor carrier business making application. If the name is other than an individual's name, attach a copy of the corporation papers or fictitious trade name papers filed with the Florida Secretary of State.
2.FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN) – Print your business’s FEIN. Your FEIN should always be referenced when inquiring
on your account.
The following contact information is needed for the business that is making application for an IFTA license. If your business will be using authorized agents to manage your IFTA correspondence and shipment of credentials, you must submit a completed, signed, and notarized Power of Attorney (POA) form (HSMV 96440). Once this POA form is on file, any one of your authorized agents may submit a request to update the shipping address you would like used for your IFTA routine correspondence and credentials.
3.BUSINESS PHYSICAL ADDRESS – Enter the Florida physical location (address, city & zip) of your motor carrier business or office. Post office boxes or rented mail boxes are NOT acceptable.
4.BUSINESS MAILING ADDRESS – Enter the address, city, state & zip used by the business. This address cannot be the address of a service provider or permitting company.
5.BUSINESS TELEPHONE NUMBER – Enter the business telephone number, including area code.
6.BUSINESS E-MAIL ADDRESS – Enter the business e-mail address.
7.CONTACT PERSON – Enter name of internal company person to contact about this account (if not licensee/company officer, attach letter designating this company employee).
8.CONTACT PERSON’S E-MAIL ADDRESS – Enter the contact person’s e-mail address and telephone number.
9.TYPE OF BUSINESS OWNERSHIP – Specify the type of business you own. Other options are Limited Company, LTD Liability LTD Partnership, Limited Liability Partnership, Company Limited, Limited Partnership.
10.U.S. DOT NUMBER – Enter the U.S. DOT number of the business.
11.INTERNATIONAL REGISTRATION PLAN (IRP) ACCOUNT NUMBER – Enter your Florida IRP account number. If you do not have a Florida IRP account, you must provide VEHICLE INFORMATION for each vehicle in your fleet See #13, below.
12.OWNER, PARTNERS OR CORPORATE OFFICER’S NAME(S) – Print the name, home address, city, state & zip, title, and telephone number of every company officer. Attach additional pages to the application, as necessary.
13.VEHICLE INFORMATION – If you do not have a Florida IRP account, indicate the total number of qualified vehicles that will operate under this license application. Provide the license plate number of those vehicles that are registered in Florida and, for those vehicles registered out of state, the name, state of registration, and VIN (with attached proof). Attach additional pages to the application, as necessary.
14.Use a check mark to indicate whether you intend to consolidate ALL of your vehicles in Florida.
15.Use a check mark to indicate whether you have ever held an IFTA license in another jurisdiction and, if YES, indicate jurisdiction(s).
16.Use a check mark to indicate whether your IFTA license has ever been revoked.
17.Use a check mark to indicate whether you maintain bulk fuel tanks, and, if YES, indicate type of fuel stored and the jurisdiction where the bulk fuel tanks are located.
FOR OFFICIAL USE ONLY (WALK IN COUNTER)
DECAL #(S)
PRESENTED TO (PRINT NAME):
SIGNATURE OF RECIPIENT:
DATE:
Authorized Agent
(POA REQUIRED)
2
Completing the Florida IFTA Application form is an important step for businesses involved in interstate trucking. This form collects essential information about your business and its operations. After submitting the application, you will receive your IFTA license, which allows you to report fuel usage and pay taxes across multiple states.
What is the Florida IFTA Application Form?
The Florida IFTA Application Form is a document that businesses must complete to apply for an International Fuel Tax Agreement (IFTA) license. This license allows motor carriers to report and pay fuel taxes on a quarterly basis for all member jurisdictions in which they operate. It is crucial for businesses operating commercial vehicles across state lines to maintain compliance with fuel tax regulations.
What information do I need to provide on the application?
You will need to provide several details, including your business name, Federal Employer Identification Number (FEIN), physical and mailing addresses, business type, and contact information. Additionally, you must list all owners, partners, or corporate officers, along with their contact details. If you have vehicles operating under this license, you will also need to provide vehicle information, including license plate numbers and Vehicle Identification Numbers (VIN).
How do I submit the application?
The completed application must be mailed to the Florida Department of Highway Safety and Motor Vehicles. The address is provided at the top of the application form. Ensure that you include a decal order and payment, as the application will not be processed without these components.
What is the cost associated with the IFTA application?
The cost for the IFTA decals is $4.00 per vehicle. You must calculate the total fee based on the number of vehicles requiring decals and include this amount with your application. Make checks payable to the Florida Division of Motorist Services.
Can I have someone else submit the application on my behalf?
Yes, you can authorize an agent to submit the application for you. However, you must provide a completed, signed, and notarized Power of Attorney (POA) form. This form allows the agent to manage your IFTA correspondence and submit requests on your behalf.
What happens if my IFTA license has been revoked?
If your IFTA license has been revoked, you must indicate this on the application form. Depending on the circumstances surrounding the revocation, you may be required to resolve any outstanding issues before being eligible to obtain a new license. It is important to address this matter promptly to avoid further complications.
What if I do not have an IRP account?
If you do not have an International Registration Plan (IRP) account, you must indicate the number of vehicles that will operate under the IFTA license. You will also need to provide vehicle information, including the license plate numbers and VINs for each vehicle in your fleet.
Is there a deadline for submitting the IFTA application?
While there is no specific deadline mentioned for submitting the application, it is advisable to apply as soon as possible to ensure that you receive your IFTA license and decals before your vehicles begin operating. Delays in application processing can lead to compliance issues and potential fines.
When filling out the Florida IFTA Application form, many people make mistakes that can delay their application process. One common error is not providing the correct Federal Employer Identification Number (FEIN). This number is crucial for identifying the business. If the FEIN is incorrect or missing, the application may be rejected, causing unnecessary delays.
Another frequent mistake involves the business physical address. Applicants often enter a P.O. Box or rented mailbox instead of a physical address. The Florida IFTA requires a valid street address for the business. This is to ensure proper communication and compliance with regulations. Using an incorrect address can lead to complications and possible rejection of the application.
Additionally, applicants sometimes overlook the section that asks for the contact person's details. Failing to provide a name, email address, or telephone number can create confusion. The contact person is essential for any follow-up or clarification regarding the application. Without this information, communication may be hindered, resulting in delays.
Lastly, many people forget to include the decal order and payment section. This application is not complete without the necessary decals and the associated fees. If the payment is missing or incorrect, the application will be considered incomplete. This oversight can lead to further delays in obtaining the IFTA license.
When applying for the Florida International Fuel Tax Agreement (IFTA) license, several other forms and documents may be necessary to ensure a complete application. Each of these documents serves a specific purpose in the application process, providing essential information about your business and its operations. Below is a list of commonly used forms and documents that accompany the Florida IFTA Application.
Completing the Florida IFTA Application accurately and including all necessary documents is crucial for a smooth approval process. Ensuring that you have the correct forms will help avoid delays and facilitate compliance with state regulations. Always double-check your submissions to ensure everything is in order before mailing your application.
When filling out the Florida IFTA Application form, it is essential to ensure accuracy and completeness. Here are five important things to do and avoid:
There are several misconceptions surrounding the Florida IFTA Application form. Understanding these can help ensure a smoother application process.
When filling out the Florida IFTA Application form, it is essential to pay attention to several key details to ensure a smooth application process. Here are four important takeaways: