The DHL Waybill form is a crucial document used for shipping goods, providing essential information about the sender, recipient, and shipment details. This form serves as a non-negotiable contract between the shipper and DHL, outlining payment options, shipment contents, and delivery instructions. To ensure a smooth shipping process, it is important to fill out the form accurately; click the button below to get started.
The DHL Waybill form is an essential document for anyone looking to ship items domestically or internationally. This form serves multiple purposes, including tracking shipments, providing payment details, and ensuring compliance with customs regulations. It features sections for both the sender (the shipper) and the recipient (the receiver), capturing vital information such as account numbers, contact details, and addresses. Additionally, it allows shippers to declare the contents of the shipment, including the total weight and dimensions of packages. Notably, the form includes options for shipment insurance, which can be crucial for protecting valuable items. It also highlights the types of services available, such as express delivery or standard options, and provides necessary customs information for non-document shipments. Understanding the various components of the DHL Waybill form can significantly streamline the shipping process and help avoid potential delays or issues.
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ORIGIN
Shipment Air Waybill
(Non negotiable)
1Payer account number and insurance details
Charge to
✔Shipper
Receiver
3rd party
✔ Cash
001-158545-85
✔ Cheque
Payer Account No. ______________________________________________________
✔
Credit Card
Shipment Insurance see reverse
Not
all payment
✔Yes Insured value (in local currency)
1200
options are available
in
all
countries.
DESTINATION CODE
8Services
Domestic
International
European
Document
Non-Document
Union
Not all Services are available to and from all locations
GREY SECTIONS FOR DHL
- (213750) VERSION 1 3rd proof
For more information see DHL Web Site or call your local DHL office
2 From (Shipper)
Shipper’s account number
Contact name
258-85695
John Kirkwood
Shipper’s reference (up to 32 characters but only first 12 will be shown on invoice)
AB-20071223-589X
Company name
Magnolia Hall
Address
8515 Haven Wood Trail
GA 30076
Roswell
United States Of America
Postcode/Zip Code (required)
Phone, Fax or E-mail (required)
+1 258 585 965
3To (Receiver)
Alfreds Futterkiste
Delivery address
DHL cannot deliver to a PO Box
Obere Str. 57
12209
Berlin
Germany
4 Shipment details
Total number
Total Weight
Pieces
Dimensions in cm
of packages
Length Width Height
9
•
@
x
kg
gr
5Full description of contents
Give content and quantity
6Non-Document Shipments Only (Customs Requirement)
Attach the original and four copies of a Proforma or Commercial invoice
Shipper’s VAT/GST number
Receiver’s VAT/GST or Shipper’s EIN/SSN
Declared Value for Customs
Harmonised Commodity Code if applicable
(as on commercial/proforma invoice)
TYPE OF EXPORT
Permanent
Repair / Return
Temporary
Destination duties/taxes If left blank receiver pays duties/taxes
Express 9 (10.30 to the USA)
Express 12
Express / Worldwide
Express Envelope
Other ..............................................................
Optional Services (extra charges may apply)
Saturday Delivery
Special Pick-Up
Delivery Notification
Other
DHL Global Mail
GMB Priority
GMB Standard
DIMENSIONAL/CHARGEABLE WEIGHT
CHARGES
Services
Insurance
VAT
CURRENCY
TOTAL
TRANSPORT COLLECT STICKER No.
PAYMENT DETAILS (Cheque, Card No.)
No. :
USE ONLY
Origin copy
DHL EXPRESS - 06-07 - P1 - EUEE
PARAGON - EUEE3pt0607DR
Country
Contact person
Maria Anders
+33 (0)258 585 965
Shipper
specify approved account number
7Shipper’s agreement (Signature required)
Unless otherwise agreed in writing, I/we agree that DHL’s Terms and Conditions of Carriage are all the terms of the contract between me/us and DHL and (1) such Terms and Conditions and, where applicable, the Warsaw Convention limits and/or excludes DHL’s liability for loss, damage or delay and (2) this shipment does not contain cash or dangerous goods (see reverse).
Signature
Date
/
TypeExpires
Picked up by
Route No.
TimeDate
✔Cash
✔Cheque
✔Credit Card
Not all payment options are available in all countries.
Domestic International International European
Document Non-Document Union
2
From (Shipper)
kggr
Pieces Length Width Height
PARAGON - EUEE3pt0607DR - (213750) VERSION 1 3rd proof
3
To (Receiver)
Consignee
Parcel
copy
DHL EXPRESS - 06-07 - P2 - EUEE
✔ Yes Insured value (in local currency)
Shipper’s copy
DHL EXPRESS
TERMS AND CONDITIONS
OF CARRIAGE
(”Terms and Conditions”)
1. Customs, Exports and Imports
DHL may perform any of the following activities on Shipper’s behalf in order to provide its services to Shipper: (1) complete any documents, amend product or service codes, and pay any duties or taxes required under applicable laws and regulations, (2) act as Shipper’s forwarding agent for customs and export control purposes and as Receiver solely for the purpose of designating a customs broker to perform customs clearance and entry and (3) redirect the Shipment to Receiver’s import broker or other address upon request by any person who DHL believes in its reasonable opinion to be authorised.
IMPORTANT NOTICE
When ordering DHL’s services you, as ”Shipper”, are agreeing, on your behalf and on behalf of anyone else with an interest in the Shipment, that the Terms and Conditions shall apply from the time that DHL accepts the Shipment unless otherwise agreed in writing by an authorised officer of DHL. Your statutory rights and entitlements under any defined service feature (for which additional payment has been made) are not affected.
”Shipment” means all documents or parcels that travel under one waybill and which may be carried by any means DHL chooses, including air, road or any other carrier. A ”waybill” shall include any label produced by DHL automated systems, air waybill, or consignment note and shall incorporate these Terms and Conditions. Every Shipment is transported on a limited liability basis as provided herein. If Shipper requires greater protection, then insurance may be arranged at an additional cost. (Please see below for further information). ”DHL” means any member of the DHL Express Network.
9. Delayed Shipments
DHL will make every reasonable effort to deliver the Shipment accor- ding to DHL’s regular delivery schedules, but these are not guaranteed and do not form part of the contract. DHL is not liable for any damages or loss caused by delays.
10. Circumstances beyond DHL’s control
DHL is not liable for any loss or damage arising out of circumstances beyond DHL’s control.These include but are not limited to: -”Act of God”- e.g. earthquake, cyclone, storm, flood, fog; ”Force Majeure” - e.g. war, plane crash or embargo; any defect or characteristic related to the nature of the Shipment, even if known to DHL; riot or civil commotion; any act or omission by a person not employed or contracted by DHL e.g. Shipper, Receiver, third party, customs or other government official; industrial action; and electrical or magnetic damage to, or erasure of, electronic or photographic images, data or recordings.
11. Warsaw Convention
If the Shipment is transported by air and involves an ultimate destination or stop in a country other than the country of departure, the Warsaw Convention, if applicable, governs and in most cases limits
EUEE3pt0607DR
2. Unacceptable Shipments
Shipper agrees that its Shipment is acceptable for transportation and is deemed unacceptable if:
•it is classified as hazardous material, dangerous goods, prohibited or restricted articles by IATA (International Air Transport Association), ICAO (International Civil Aviation Organisation), any applicable government department or other relevant organisation;
•no customs declaration is made when required by applicable customs regulations; or
•DHL decides it cannot transport an item safely or legally (such items include but are not limited to: animals, bullion, currency, bearer form negotiable instruments, precious metals and stones, firearms, parts thereof and ammunition, human remains, pornography and illegal narcotics/drugs).
3. Deliveries & Undeliverables
Shipments cannot be delivered to PO boxes or postal codes. Shipments are delivered to the Receiver’s address given by Shipper (which in the case of mail services shall be deemed to be the first receiving postal service) but not necessarily to the named Receiver personally. Shipments to addresses with a central receiving area will be delivered to that area. If Receiver refuses delivery or to pay for delivery, or the Shipment is deemed to be unacceptable, or it has been undervalued for customs purposes, or Receiver cannot be reasonably identified or located, DHL shall use reasonable efforts to return the Shipment to Shipper at Shipper’s cost, failing which the Shipment may be released, disposed of or sold by DHL without incurring any liability whatsoever to Shipper or anyone else, with the proceeds applied against service charges and related administrative costs and the balance of the proceeds of a sale to be returned to Shipper.
4. Inspection
DHL has the right to open and inspect a Shipment without prior notice to Shipper.
5. Shipment Charges & Billing
DHL’s Shipment charges are calculated according to the higher of actual or volumetric weight and any Shipment may be re-weighed and re-measured by DHL to confirm this calculation. Shipper shall pay or reimburse DHL for all Shipment charges, storage charges, duties and taxes owed for services provided by DHL or incurred by DHL on Shipper’s or Receiver’s or any third party’s behalf and all claims, damages, fines and expenses incurred if the Shipment is deemed
unacceptable for transport as described in Section 2.
6. DHL’s Liability
DHL contracts with Shipper on the basis that DHL’s liability is strictly limited to direct loss only and to the per kilo/lb limits in this Section 6. All other types of loss or damage are excluded (including but not limited to lost profits, income, interest, future business), whether such loss or damage is special or indirect, and even if the risk of such loss or damage was brought to DHL’s attention before or after acceptance of the Shipment since special risks can be insured by Shipper. If a Shipment combines carriage by air, road or other mode of transport, it shall be presumed that any loss or damage occurred during the air period of such carriage unless proven otherwise. DHL’s liability in respect of any one Shipment transported, without prejudice to Sections 7-11, is limited to its actual cash value and shall not exceed the greater of $US 100 or:
$US 20.00/kilogram or $US 9.07/lb for Shipments transported by air or other non-road mode of transportation; or
$US 10.00/kilogram or $US 4.54/lb for Shipments transported by road (not applicable to the US).
Claims are limited to one claim per Shipment settlement of which will be full and final settlement for all loss or damage in connection therewith. If Shipper regards these limits as insufficient it must make a special declaration of value and request insurance as described in Clause 8 (Shipment Insurance) or make its own insurance arrangements, failing which Shipper assumes all risks of loss or damage.
7. Time Limits for Claims
All claims must be submitted in writing to DHL within thirty (30) days from the date that DHL accepted the Shipment, failing which DHL shall have no liability whatsoever.
8. Shipment Insurance*
DHL can arrange insurance for Shipper covering the actual cash value in respect of loss of or physical damage to the Shipment, provided the Shipper completes the insurance section on the front of the waybill or requests it via DHL’s automated systems and pays the applicable premium. Shipment insurance does not cover indirect loss or damage, or loss or damage caused by delays.
*Not available for mail services
DHL’s liability for loss or damage.
12. Shipper’s Warranties and Indemnity
Shipper shall indemnify and hold DHL harmless for any loss or damage arising out of Shipper’s failure to comply with any applicable laws or regulations and for Shipper’s breach of the following warranties and representations:
•all information provided by Shipper or its representatives is complete and accurate;
•the Shipment was prepared in secure premises by Shipper’s employees;
•Shipper employed reliable staff to prepare the Shipment;
•Shipper protected the Shipment against unauthorised interference during preparation, storage and transportation to DHL;
•the Shipment is properly marked and addressed and packed to ensure safe transportation with ordinary care in handling;
•all applicable customs, import, export and other laws and regulations have been complied with; and
•the waybill has been signed by Shipper’s authorised representative and the Terms and Conditions constitute binding and enforceable obligations of Shipper.
13. Routing
Shipper agrees to all routing and diversion, including the possibility that the Shipment may be carried via intermediate stopping places.
14. Governing Law
Any dispute arising under or in any way connected with theseTerms and Conditions shall be subject, for the benefit of DHL, to the non-exclusive jurisdiction of the courts of, and governed by the law of, the country of origin of the Shipment and Shipper irrevocably submits to such jurisdiction, unless contrary to applicable law.
15. Severability
The invalidity or unenforceability of any provision shall not affect any other part of theseTerms and Conditions.
Completing the DHL Waybill form is a straightforward process. Follow these steps carefully to ensure your shipment is processed without delay. Make sure all information is accurate and complete, as this will help avoid any issues during shipping.
What is a DHL Waybill form?
The DHL Waybill form is a crucial document used for shipping goods via DHL services. It serves as a contract between the shipper and DHL, detailing the shipment's origin, destination, and contents. The form includes information such as the sender's and recipient's addresses, payment details, and a description of the items being shipped. It is important to complete this form accurately to ensure smooth processing and delivery of the shipment.
How do I fill out the DHL Waybill form?
To fill out the DHL Waybill form, start by entering the payer account number and selecting the payment method—options may include cash, cheque, or credit card. Next, provide the sender's details, including the name, company, address, and contact information. The recipient's information must also be filled in, ensuring that the address is complete and does not include a P.O. Box. Include shipment details such as the total number of packages, weight, dimensions, and a full description of the contents. For non-document shipments, additional customs information may be required. Finally, the shipper must sign the form, agreeing to the terms and conditions set by DHL.
What should I do if my shipment is delayed?
If a shipment is delayed, it is advisable to track the package using the tracking number provided on the Waybill form. Delays may occur due to various factors, including weather conditions or customs processing. While DHL strives to deliver shipments on time, it does not guarantee delivery dates. If the delay is significant, contacting DHL's customer service for assistance and updates on the shipment status is recommended. Keep in mind that DHL is not liable for damages or losses resulting from delays.
Can I insure my shipment using the DHL Waybill form?
Yes, shipment insurance can be arranged through the DHL Waybill form. The shipper must complete the insurance section on the form and indicate the insured value of the shipment. This insurance covers the actual cash value of the items in case of loss or physical damage. However, it is important to note that this insurance does not cover indirect losses or delays. If additional protection is needed, shippers should consider making their own insurance arrangements.
When completing the DHL Waybill form, individuals often make several common mistakes that can lead to delays or complications in the shipping process. Understanding these pitfalls can help ensure a smoother experience.
One frequent error is providing incomplete contact information. It is essential to include all required details such as the sender’s and recipient’s full names, addresses, and phone numbers. Missing or incorrect information can hinder the delivery process, as DHL relies on this data to reach the intended recipient. For example, if a postal code is omitted or incorrect, the package may not reach its destination.
Another common mistake involves incorrectly declaring the contents of the shipment. Shippers must accurately describe the items being sent, including their quantity and value. Failing to do so can result in customs issues, delays, or even fines. Additionally, if the shipment contains non-document items, it is crucial to attach the appropriate invoices and comply with customs requirements.
Some people also neglect to choose the correct service type for their shipment. The DHL Waybill form offers various service options, such as express or standard delivery. Selecting the wrong service can lead to unexpected delays or higher costs. It is important to assess the urgency of the shipment and choose the appropriate service accordingly.
Additionally, shippers often overlook the insurance options available for their shipments. While it is not mandatory, opting for insurance can provide peace of mind, especially for high-value items. If a shipment is lost or damaged during transit, having insurance can significantly ease the financial burden. Therefore, it is advisable to carefully consider the insured value and complete the insurance section on the Waybill form.
Lastly, many individuals fail to sign the Waybill where required. The signature serves as an agreement to DHL’s terms and conditions and confirms that the information provided is accurate. Without a signature, the shipment may be delayed or rejected altogether. Ensuring that all necessary signatures are in place is crucial for a successful shipping experience.
When shipping with DHL, several other forms and documents may accompany the DHL Waybill to ensure a smooth process. Each of these documents serves a specific purpose and helps facilitate the shipment, especially when it involves customs or special requirements.
Having the right documents ready can make all the difference in ensuring your shipment is processed efficiently and without delays. Always check with DHL or your shipping consultant for any specific requirements related to your shipment.
When filling out the DHL Waybill form, there are important guidelines to follow to ensure that your shipment is processed smoothly. Here’s a list of what you should and shouldn’t do:
Following these guidelines will help ensure that your shipping experience with DHL is efficient and hassle-free.
The DHL Waybill is a non-negotiable document. This means that it cannot be transferred to another party. The shipment is strictly tied to the original shipper and receiver indicated on the form.
DHL cannot deliver shipments to PO Boxes. Always provide a physical address to ensure successful delivery.
Not all payment options are available in every country. It’s crucial to check which methods are accepted in your specific location before shipping.
Shipment insurance is not automatically included. You must specifically request it and indicate the insured value on the waybill.
There are strict regulations regarding what can be shipped. Items classified as hazardous materials, dangerous goods, or illegal items are prohibited.
DHL makes every effort to meet delivery schedules, but these are not guaranteed. Delays can happen due to various factors beyond their control.
For customs purposes, declaring the value of your shipment is essential. Failure to do so can lead to complications or delays.
While it may be possible to request a change, it is not guaranteed. Address changes can complicate the delivery process and may incur additional fees.
Ensure all required fields are filled out accurately. This includes the payer account number, sender and receiver details, and shipment specifics.
Use the correct payment method. Options include cash, cheque, or credit card, but availability may vary by country.
Clearly describe the contents of the shipment. Include quantity and any necessary customs information for non-document shipments.
For international shipments, be aware of customs requirements. Attach a Proforma or Commercial invoice if necessary.
Check the dimensions and weight of the packages. This information is crucial for calculating shipping charges.
Sign the waybill to confirm your agreement with DHL's Terms and Conditions. This is a legal requirement for processing your shipment.
Keep a copy of the waybill for your records. This will help track the shipment and provide proof of shipping details if needed.