The Daily Attendance Record form is a crucial document used by licensed child care centers in Wisconsin to track the attendance of children. This form ensures compliance with state regulations and helps maintain accurate records for all children in care, including the provider's own children. Completing this form correctly is essential to avoid potential noncompliance issues.
To ensure your center remains compliant, please fill out the Daily Attendance Record form by clicking the button below.
The Daily Attendance Record form plays a crucial role in maintaining compliance with various regulations governing child care facilities in Wisconsin. This form is essential for licensed Family Child Care Centers, Group Child Care Centers, Day Camps, and certified providers. It ensures that all attendance records are accurately documented and retained for the required duration. Sections A, B, and C of the form capture vital information about the facility, the children in attendance, and the staff members present. Specifically, Section A requires details such as the facility name and the timeframe of attendance, while Section B focuses on recording each child's arrival and departure times. Providers must complete this section daily, ensuring that all children, including their own, are accounted for. Section C lists the names and positions of staff members, capturing their attendance to maintain appropriate staff-to-child ratios. Adhering to these guidelines not only supports regulatory compliance but also enhances the overall safety and accountability within child care environments.
DEPARTMENT OF CHILDREN AND FAMILIES
STATE OF WISCONSIN
Division of Early Care and Education
Daily Attendance Record – Licensed Child Care Centers
Use of form: Licensed Family Child Care Centers are required to complete Section A and Section B in order to comply with DCF 250.04(6)(b); Section C may be completed to ensure compliance with DCF 250.05(2)(c). Failure to comply may result in issuance of a noncompliance statement. This form may be used by Group Child Care Centers to ensure compliance with DCF 251.04(6)(b) and 251.05(2)(a)6, by Day Camps for Children to ensure compliance with DCF 252.41(4)(c) and 252.42(1)(a)5, and by certified providers to ensure compliance with DCF 202.08(5)(i) and 202.08(5)(j). Personal information you provide may be used for secondary purposes [Privacy Law, s. 15.04(1)(m), Wisconsin Statutes]. Completion of this form may also help ensure compliance with the Child and Adult Care Food Program regulation 7 CFR 226.18(e) and child care subsidy rules under DCF 201.04(6).
Instructions: The daily attendance record must be kept on file for the length of time the child is enrolled in the center for licensed centers and for at least 3 years for certified providers. Attendance records shall include all children in care, including the operator’s / provider’s own children under age 7. It is a requirement under Wis. Stat., 49.155(6m)(b) to retain attendance records for at least 3 years after the child’s last day of attendance.
SECTION A – Facility and Timeframe:
Name – Facility
Facility ID Number
Week of (mm/dd/yyyy) through (mm/dd/yyyy)
–
SECTION B – Daily Attendance Record: Enter the child’s full name and date of birth for each child in attendance during the week. In the rows corresponding to the child’s name,
record the actual time the child arrives and the actual time the child departs, using a.m. / p.m. designations (do not record this information in advance). Times must be recorded immediately upon the child’s arrival and departure, and the record must reflect all children in care at any given time. It is recommended that providers have the parents review this form for accuracy at the end of the week and sign the form as verification that it is correct.
Name – Child
Date of
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Parent Sign Off
(First and Last)
Birth
In
Out
(signature)
1.
2.
3.
4.
5.
6.
7.
8.
9.
DCF-F-2438 (R. 10/2019)
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SECTION B – Daily Attendance Record (continued): Enter the child’s full name and date of birth for each child in attendance during the week. In the rows corresponding to the child’s name, record the actual time the child arrives and the actual time the child departs, using a.m. / p.m. designations (do not record this information in advance). Times must be recorded immediately upon the child’s arrival and departure, and the record must reflect all children in care at any given time. It is recommended that providers have the parents review
this form for accuracy at the end of the week and sign the form as verification that it is correct.
Parent Sign
Date of Birth
Off
10.
11.
12.
13.
14.
15.
Total Daily Attendance
SECTION C – Provider Schedule: Enter full name and position title for each provider, additional provider, substitute or emergency backup provider who worked with the children during the week. In the rows corresponding to the provider’s name, record the actual times the provider, additional provider, substitute, or emergency backup provider was counted in staff-to- child ratios, using a.m. / p.m. designations.
Provider Name and Position Title
Provider A:
In Out
Provider B:
Provider C:
Provider D:
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Once you have the Daily Attendance Record form in front of you, it’s time to fill it out accurately to ensure compliance with the necessary regulations. This form captures essential attendance information for children in care and the providers working with them. Following these steps will help you complete the form correctly.
After completing the form, keep it on file for the required duration. This ensures you meet compliance standards and maintain accurate records for all children in your care.
What is the purpose of the Daily Attendance Record form?
The Daily Attendance Record form is used by licensed child care centers to track the attendance of children. It helps ensure compliance with state regulations. Completing this form is essential for licensed family child care centers, group child care centers, day camps, and certified providers.
Who is required to complete this form?
Licensed family child care centers must complete Sections A and B. Group child care centers, day camps, and certified providers also use the form to meet specific compliance requirements. All child care providers must record attendance accurately to follow state laws.
What information is needed in Section A?
In Section A, providers must enter the facility name, facility ID number, and the week’s dates. This section helps identify the location and timeframe for the attendance records.
What details must be recorded in Section B?
Section B requires the full names and dates of birth of each child in attendance. Providers must also record the actual arrival and departure times for each child. This information must be noted immediately when the child arrives and leaves.
How long must attendance records be kept?
Attendance records should be kept for the duration of a child's enrollment at the center. For certified providers, records must be maintained for at least three years after the child's last day of attendance.
What happens if the form is not completed correctly?
Failure to complete the Daily Attendance Record form accurately may lead to a noncompliance statement. This could affect the center’s licensing and funding eligibility.
Can parents review the attendance record?
Yes, it is recommended that parents review the attendance record at the end of each week. They should sign the form to confirm that the information is accurate.
What is included in Section C?
Section C is for recording the names and positions of all providers who worked with the children during the week. Providers must also log their actual working times to ensure proper staff-to-child ratios are maintained.
What is the significance of the personal information provided?
Personal information collected on this form may be used for secondary purposes as outlined by Wisconsin privacy laws. It is important to handle this information responsibly and in compliance with regulations.
How does this form relate to food program regulations?
Completing the Daily Attendance Record can help ensure compliance with the Child and Adult Care Food Program regulations. It supports proper documentation for meal reimbursement and subsidy rules.
Completing the Daily Attendance Record form accurately is essential for compliance with state regulations. However, there are common mistakes that individuals often make while filling out this form. Understanding these errors can help ensure that the records are completed correctly and efficiently.
One frequent mistake is failing to include all children in attendance. It is crucial to list every child present at the facility, including the provider's own children under age 7. Omitting any child can lead to noncompliance issues, which may result in penalties.
Another common error is not recording arrival and departure times immediately. The form requires that these times be documented as soon as the child arrives and leaves. If this information is filled out later, it may not accurately reflect the actual attendance, compromising the integrity of the records.
Additionally, some individuals mistakenly use incorrect time formats. The form specifies that times should be recorded using a.m. and p.m. designations. Failing to follow this guideline can lead to confusion and misinterpretation of the attendance data.
Many people also neglect to review the form with parents for accuracy. It is recommended that parents verify the information at the end of the week and sign the form. Skipping this step can result in discrepancies that may be difficult to resolve later.
Another oversight is incomplete or illegible signatures. The parent’s signature is a critical part of the verification process. If the signature is unclear or missing, it may raise questions about the authenticity of the record.
Some users may also forget to include the date of birth for each child. This detail is important for identification purposes and compliance with regulations. Leaving it out can complicate record-keeping and reporting.
Improperly filling out the provider schedule is another mistake that can occur. It is essential to enter the full name and position title of each provider accurately. Failing to do so can create confusion regarding staff-to-child ratios.
Another common error is not retaining the attendance records for the required duration. The law mandates that these records be kept on file for the length of time the child is enrolled and for at least three years after their last day of attendance. Disregarding this requirement can lead to serious compliance issues.
Lastly, some individuals may overlook the importance of total daily attendance. This total should be calculated and recorded to provide a clear overview of attendance for the week. Neglecting to include this information can hinder the ability to assess the facility's capacity and staffing needs.
By being aware of these common mistakes, individuals can fill out the Daily Attendance Record form more accurately, ensuring compliance with state regulations and maintaining the integrity of the attendance records.
In the context of managing child care facilities, various forms and documents complement the Daily Attendance Record form. These documents ensure compliance with regulations, maintain accurate records, and enhance communication between providers and parents. Below is a list of commonly used forms that support the effective operation of licensed child care centers.
Utilizing these forms alongside the Daily Attendance Record enhances the operational efficiency of child care centers. They help maintain compliance with regulations, ensure the safety and well-being of children, and facilitate clear communication with parents.
The Daily Attendance Record form is an important document used in licensed child care settings. It shares similarities with several other forms that also track attendance and compliance in various environments. Here are six documents that are similar to the Daily Attendance Record form:
Understanding these similarities can help ensure that all necessary documentation is maintained accurately and in compliance with regulations.
When filling out the Daily Attendance Record form, it's essential to follow specific guidelines to ensure compliance and accuracy. Here are ten important do's and don'ts to keep in mind:
Adhering to these guidelines will help maintain compliance with state regulations and ensure the safety and well-being of the children in care.
There are several common misconceptions regarding the Daily Attendance Record form used by licensed child care centers in Wisconsin. Understanding these misconceptions can help ensure proper compliance and accurate record-keeping.
While the form is primarily designed for licensed family child care centers, it can also be utilized by group child care centers, day camps, and certified providers. Each of these types of facilities must complete the relevant sections to comply with specific regulations.
It is essential to include all children in care, even the provider's own children under age 7. This requirement ensures that the attendance record accurately reflects the number of children present at any given time.
Providers must record the actual arrival and departure times immediately upon the child's arrival and departure. This practice is crucial for maintaining accurate attendance records and complying with regulations.
It is recommended that parents review the attendance record for accuracy at the end of each week. Their signature serves as verification that the information is correct, which helps prevent discrepancies in record-keeping.
Attendance records must be retained for at least three years after a child's last day of attendance. This requirement is in place to ensure compliance with state regulations and to provide a history of attendance if needed.
Filling out the Daily Attendance Record form is essential for compliance and proper record-keeping in licensed child care settings. Here are key takeaways to ensure accurate and effective use of this form: