Get Da 1380 Form

How to Use Da 1380

Filling out the DA 1380 form is a straightforward process. This form records the performance of reserve duty training for soldiers. Follow the steps below to complete the form accurately.

1. Begin with the date at the top of the form.
2. In the "FROM" section, enter the reporting agency's name and ZIP code.
3. For the "TO" section, provide the full designation and address of the records manager.
4. Fill in the soldier's last name, first name, and middle initial in the appropriate fields.
5. Enter the soldier's grade and branch in the designated spaces.
6. Check the appropriate box under item 9 to indicate the type of duties performed.
7. In column a, list the date of duty, training, or instruction for each day in the specified format (MM/DD).
8. In column b, enter the total hours worked for each duty day.
9. In column c, provide the Paid (P) or Non-Paid (N) code, along with the corresponding retirement points earned.
10. In column d, describe the location, nature of duties, training, or instruction performed.
11. In item 10, type the name, grade, and position of the officer who has knowledge of the duties performed.
12. Have the officer sign the form in item 11.
13. Finally, complete item 12 regarding the submission of the form for records management.

Filling out the DA Form 1380 can be a straightforward process, but many individuals make common mistakes that can lead to delays or issues with their records. One frequent error is failing to provide complete and accurate information in the FROM and TO sections. These fields require precise details about the reporting agency and the records manager, including ZIP codes. Omitting this information can result in processing delays.

Another mistake involves incorrect dates. The ANNIVERSARY YEAR ENDING DATE must be formatted correctly as MM/DD. If the date is not entered correctly, it can confuse the record-keeping process. Additionally, individuals often neglect to update the LAST NAME, FIRST NAME, and MIDDLE INITIAL fields, which must match official records exactly to avoid discrepancies.

People frequently misinterpret item 9, where they must check the appropriate box indicating the type of duties performed. Some fail to cite the necessary authorization, which is critical for validating the duties reported. This oversight can lead to the form being rejected or returned for correction.

Inaccurate reporting of hours is another common issue. Individuals sometimes enter incorrect totals in column b, which can affect retirement points. It is essential to understand how to calculate these hours according to the guidelines provided in AR 140-185. Miscalculating can result in lost benefits.

Additionally, individuals often overlook the requirement for a signature in item 11. The responsible officer must sign the form to verify the duties performed. Without this signature, the form is incomplete and cannot be processed.

Another mistake occurs when individuals do not submit the form by the last day of the duty month. Timeliness is crucial for ensuring that records are updated correctly and that retirement points are awarded without delay. Late submissions can complicate the process and lead to missed opportunities for credit.

People also tend to ignore the instructions for completion. Items that are self-explanatory can still be filled out incorrectly if individuals do not pay attention to the details. Following the instructions closely is essential for accurate reporting.

Lastly, individuals may fail to ensure that their DA Form 1380 is filed correctly after validation. It is important to annotate item 12 and submit the form to the Soldier's AMHRR (iPERMS) as required. Neglecting this step can lead to issues with record-keeping and future benefits.

The DA Form 1380 is essential for documenting an individual's performance of Reserve Duty Training. Alongside this form, there are several other documents that may be required for comprehensive record-keeping and reporting. Each of these forms serves a specific purpose in the context of military training and duty. Below is a list of commonly used forms that accompany the DA Form 1380.

• DA Form 1059: This form is used to record academic evaluation reports for soldiers who have completed training courses. It provides a summary of the soldier's performance and achievements during the course, which can be critical for future assignments and promotions.
• DA Form 1256: This document is the "Army Reserve Component Achievement Medal" certificate. It is awarded to soldiers who have completed a specified period of service in the Army Reserve, recognizing their dedication and performance.
• DA Form 2-1: Known as the "Personnel Qualification Record," this form contains vital information about a soldier's career, including training, assignments, and qualifications. It serves as a comprehensive overview of the soldier's military history.
• DD Form 214: This form is issued upon a service member's retirement, separation, or discharge from active duty. It summarizes the service member's military career, including dates of service, awards, and other essential details.
• DA Form 4187: The "Personnel Action" form is used to request changes in a soldier's status, such as promotions, reassignments, or changes in duty status. It facilitates communication and documentation of personnel changes within the military.
• DA Form 31: This form, known as the "Request and Authority for Leave," is used by soldiers to request leave from duty. It outlines the dates and reasons for the requested leave, ensuring proper documentation and approval processes are followed.

These forms work together to create a clear and organized record of a soldier's training, performance, and administrative actions. Proper completion and submission of these documents are crucial for maintaining accurate military records and ensuring that service members receive the recognition and benefits they deserve.

The DA Form 1380, known as the Army Reserve Record of Individual Performance of Reserve Duty Training, serves a specific function within the military framework. Several other documents share similarities in purpose and structure. Below is a list of eight such documents, highlighting their connections to the DA Form 1380.

• DA Form 1059: This document, the Academic Evaluation Report, is used to assess a soldier's performance during military training courses. Like the DA Form 1380, it records specific training activities and outcomes, providing a formal acknowledgment of a soldier's achievements.
• DA Form 2-1: The Personnel Qualification Record captures a soldier's qualifications, assignments, and training history. It complements the DA Form 1380 by providing a broader context of a soldier's military career, including performance metrics over time.
• DA Form 1379: This is the U.S. Army Reserve Component Unit Record of Reserve Training. It documents training for reserve units, similar to how the DA Form 1380 tracks individual soldier performance during reserve duty training.
• DA Form 4187: The Personnel Action Form is used to request changes in a soldier's status, such as duty assignments or training updates. It functions similarly to the DA Form 1380 by facilitating official records of soldier activities and training.
• DA Form 3349: This document, the Physical Profile, outlines a soldier's physical capabilities and limitations. It is similar to the DA Form 1380 in that it records critical information regarding a soldier's readiness for training and duty.
• DA Form 7500: The Army Reserve Commander's Monthly Training Report captures training activities at the unit level. It parallels the DA Form 1380 by providing a summary of training conducted, ensuring accountability for both individual and unit training efforts.
• DA Form 7425: The Army Physical Fitness Test Scorecard records a soldier's physical fitness test results. This form, like the DA Form 1380, tracks performance metrics relevant to a soldier's readiness and effectiveness in their duties.
• DD Form 214: The Certificate of Release or Discharge from Active Duty summarizes a service member's military service. While it serves a broader purpose, it shares the DA Form 1380's role in documenting a soldier's training and service history, providing an official record of accomplishments.

When filling out the DA 1380 form, it's important to follow specific guidelines to ensure accuracy and compliance. Here are six things you should and shouldn't do:

• Do prepare the form by the last day of each duty month.
• Do include the complete designation and address of the record manager in Item 4.
• Do check the appropriate block in Item 9 to indicate the type of duty performed.
• Do ensure all items are completed as directed by the area commander.
• Don't submit the form without verifying the accuracy of the information provided.
• Don't forget to obtain the necessary signatures before submission.

Understanding the DA 1380 form is crucial for those involved in Army Reserve training documentation. However, several misconceptions may lead to confusion. Below are some common misunderstandings about this form, along with clarifications.

• The DA 1380 form is only for paid training. This is incorrect. The DA 1380 form is utilized for both paid and non-paid training. It is essential to indicate the type of duty performed accurately.
• Only officers can complete the DA 1380 form. This is a misconception. While officers are responsible for verifying and signing the form, Soldiers can also fill out the necessary sections, especially when training with another service.
• The form must be submitted immediately after training. In reality, the DA 1380 should be prepared by the last day of each duty month. This timeline allows for proper processing and ensures all training is accounted for accurately.
• The DA 1380 form is only relevant for specific types of training. This is misleading. The form covers a wide range of training activities, including equivalent duties performed outside normal Inactive Duty Training (IDT) battle assemblies.
• Completing the DA 1380 form is optional. This is not true. Completing the DA 1380 is a requirement for documenting training and ensuring that Soldiers receive the appropriate retirement points.
• Once submitted, the DA 1380 form cannot be changed. This is incorrect. If errors are found after submission, the form can be amended, but it is important to follow the proper procedures to ensure accuracy.

Addressing these misconceptions can help ensure that all personnel involved in the Army Reserve training process understand the importance of the DA 1380 form and its proper usage.

Here are key takeaways for filling out and using the DA 1380 form:

• Timely Submission: Complete the DA 1380 by the last day of each duty month to ensure proper processing.
• Who Prepares It: The form should be prepared by the designated authority based on the type of training or duty performed.
• Accurate Reporting: Clearly indicate the type of duty performed by checking the appropriate box in Item 9.
• Detail Matters: Provide specific details about the training, including dates, hours, and locations in the designated columns.
• Authorization Required: Cite the proper documentary authority as outlined in AR 140-185 when reporting duties.
• Signatures Needed: Ensure the responsible officer signs the form to verify the duties performed.
• File Properly: After validation, file the DA 1380 according to AR 25-400-2 and submit it to the Soldier's AMHRR.
• Understand Retirement Points: Know how to calculate and report retirement points accurately based on the type of duty.