The Alberta Bill of Sale is a crucial document used in the sale of a vehicle, ensuring that all necessary information is recorded for proper registration. It includes details about the seller, buyer, and the vehicle itself, making it essential for both parties involved in the transaction. To facilitate a smooth vehicle registration process, it is important to complete this form accurately; you can start by filling it out using the button below.
The Alberta Bill of Sale form serves as a crucial document for anyone looking to buy or sell a used vehicle in Alberta. This form not only facilitates the transfer of ownership but also ensures compliance with local regulations. Before finalizing a sale, buyers are advised to check the Vehicle Identification Number (VIN) on the Canadian Police Information Centre (CPIC) website to verify that the vehicle has not been reported stolen. The form consists of several sections that must be completed accurately. Sections 1 and 2 require detailed information about both the seller and the buyer, including names, addresses, and identification numbers. The vehicle’s details, such as make, model, and odometer reading, must also be recorded. Importantly, the form must be filled out in duplicate, with the buyer retaining the original and the seller keeping a copy. Any alterations must be initialed by both parties to maintain the document's integrity. Additionally, Section 3 allows for the inclusion of special conditions related to the sale, such as payment terms and lien information. Ensuring that the vehicle is free of liens and properly insured is essential before registration can occur. This document not only simplifies the transaction but also protects the interests of both the buyer and seller, making it an indispensable tool in the vehicle sales process in Alberta.
PLEASE PRINT CLEARLY
Bill of Sale
●Before buying a used vehicle, search the VIN on the Canadian Police Information Centre (CPIC) website
(www.cpic-cipc.ca) for any reports of the vehicle being stolen. For other used motor vehicle buying tips and a list of additional resources to help with your purchase, visit amvic.org and alberta.ca.
●Sections 1 and 2 must be completed in order to make this Bill of Sale acceptable for vehicle registration. Completion of section 3, on the back of this form, is optional.
●Two copies of this Bill of Sale should be completed. The buyer keeps the original and the seller keeps the copy.
●Alterations or corrections made while completing the Bill of Sale must be initialled by both the buyer and seller.
Section 1
SELLER(S) INFORMATION
Name(s) (Last, First, Second)
Telephone Number
Address
Street
City / Town
Province / State
Postal Code / Zip Code
Personal Identification (DL / ID Number)
VEHICLE INFORMATION
Year
Make
Model or Series
Style
Vehicle Identification Number (VIN) / Serial Number
Body Colour
Odometer Reading
BUYER(S) INFORMATION
This vehicle was sold for the sum of:
Dollars $
Sum written in full
(Subject to the terms and special conditions which appear in Section 3 on the back of this form)
Section 2
GENERAL INFORMATION
Dated at:
Country
on
.
I certify that all information shown above is true to the best of my knowledge.
Signature of Buyer
Signature of Seller
Signature of Witness
REG3126 Rev. 2020-04
Page 1 of 2
Section 3
SPECIAL CONDITIONS OF SALE
1.The vehicle described on the front of this form is:
Check the appropriate box(es)
a) Free of all liens and encumbrances:
0 Yes
0 No
If No, please give names of lien holders:
b) Being paid for in full:
Being paid by:
0 Cash 0 Cheque
0 Money Order 0 Other (please specify):
2.Payment Terms:
3.Vehicle was last registered in:
4. Special conditions of sale (if any):
General Information:
• The Buyer should make sure that they visually inspect the vehicle identification number (VIN) for the vehicle identified in Section 1.
• The law in the Province of Alberta requires a vehicle to be insured prior to registration. Documentary proof of vehicle insurance is required. Legislation allows a person to whom a valid licence plate is issued to transfer the licence plate
to a newly purchased vehicle to be registered within 14 days of the date on their Bill of Sale.
The above does not apply to commercial vehicles used for the transportation of goods or passengers for compensation.
• A vehicle entering Alberta from another jurisdiction may require an out-of-province safety inspection. Information can be obtained from a registry agent. A listing of local registry agents can be found in the telephone directory under Licence and Registry Services; or visit alberta.ca for comprehensive registries and consumer information and services.
• In addition to the Bill of Sale, other identification is required to obtain Alberta registration. Where possible, obtain Section 2 of the previous Alberta vehicle registration certificate.
• The prospective purchaser can determine whether a vehicle is free of liens and encumbrances in Alberta by contacting a registry agent.
• In order to perform a search, a registry agent will require the VIN of the vehicle. A request for a search can be made in person or in writing. There is a fee for this service.
• Vehicle Information Reports are available from a registry agent. There is a fee for each service.
• The buyer must produce the original properly completed Bill of Sale, that includes the same information as shown on this standardized form, in order to register a vehicle in Alberta.
This form is provided as a courtesy by Service Alberta to ensure that sufficient information is contained within the Bill of Sale to permit registration of the described vehicle by the new owner.
No liability attaches to the Crown through the use of this document in respect of the sale of this vehicle. Any dispute arising from the sale becomes a civil matter among the parties named in this document.
Page 2 of 2
To fill out the Alberta Bill of Sale form, follow the steps below. Ensure that all information is accurate and clear. After completing the form, both the buyer and seller should keep a copy for their records.
What is the Alberta Bill of Sale form used for?
The Alberta Bill of Sale form is a legal document that records the sale of a vehicle between a seller and a buyer. It provides essential information about the vehicle, including its make, model, and Vehicle Identification Number (VIN), and serves as proof of the transaction for registration purposes in Alberta.
What information is required to complete the form?
To complete the Alberta Bill of Sale, you need to provide information about both the seller and buyer, including names, contact details, and identification numbers. Additionally, details about the vehicle such as its year, make, model, VIN, body color, and odometer reading must be included. Ensure that sections 1 and 2 are filled out completely for proper vehicle registration.
Why is it important to check the VIN before purchasing a vehicle?
Checking the VIN on the Canadian Police Information Centre (CPIC) website is crucial to ensure that the vehicle has not been reported stolen. This step helps protect buyers from potential legal issues and financial loss associated with purchasing a stolen vehicle.
How many copies of the Bill of Sale should be made?
Two copies of the Bill of Sale should be completed. The buyer retains the original document, while the seller keeps a copy. This ensures that both parties have a record of the transaction for future reference.
What should be done if there are alterations on the Bill of Sale?
If any alterations or corrections are made while filling out the Bill of Sale, both the buyer and seller must initial these changes. This practice helps maintain transparency and agreement between the parties involved in the sale.
What are the requirements for vehicle registration in Alberta?
Before registering a vehicle in Alberta, it must be insured, and documentary proof of insurance is required. Additionally, the buyer must present the original completed Bill of Sale. If the vehicle was previously registered in another province or country, an out-of-province safety inspection may also be necessary.
Can the Bill of Sale be used for commercial vehicles?
The Bill of Sale is primarily designed for personal vehicle transactions. However, the rules regarding registration and insurance may differ for commercial vehicles used for transporting goods or passengers for compensation. It’s advisable to check with local registry agents for specific requirements related to commercial vehicles.
How can a buyer verify if a vehicle is free of liens?
A buyer can determine if a vehicle is free of liens by contacting a registry agent in Alberta. They will require the VIN to perform a search, which can be done in person or in writing, usually for a fee. This step is important to ensure that no outstanding debts are tied to the vehicle.
What happens if there is a dispute arising from the sale?
If a dispute arises from the sale of the vehicle, it becomes a civil matter between the buyer and seller. The Alberta Bill of Sale serves as documentation of the transaction but does not provide legal protection or liability for the government regarding disputes that may occur.
Filling out the Alberta Bill of Sale form can be straightforward, but several common mistakes can complicate the process. One frequent error is failing to complete Sections 1 and 2. These sections are essential for vehicle registration. Omitting information here can lead to delays and complications when trying to register the vehicle.
Another mistake involves not providing accurate contact information. Buyers and sellers must ensure that their names, telephone numbers, and addresses are correct. Incorrect details can hinder communication and create issues in the future.
Many people neglect to check the Vehicle Identification Number (VIN) against the Canadian Police Information Centre (CPIC) website. This step is crucial for confirming that the vehicle is not stolen. Skipping this check can result in significant legal troubles down the line.
Some individuals fail to initial any alterations or corrections made during the completion of the form. It is important that both the buyer and seller initial these changes. Without proper initials, the validity of the document may be questioned.
Another common oversight is not signing the form properly. All required signatures, including those of witnesses, must be present. Missing signatures can invalidate the Bill of Sale, leading to potential disputes.
People often forget to indicate the payment method clearly. The form requires a checkmark next to the payment option used, such as cash or cheque. Failing to do this can create confusion about the transaction.
Additionally, some buyers do not provide the total sale amount in both numeric and written form. This is a requirement that helps prevent misunderstandings regarding the purchase price.
Not including special conditions of sale in Section 3 can also be problematic. If there are specific agreements between the buyer and seller, these should be documented clearly to avoid disputes later.
Lastly, many individuals overlook the need for documentary proof of vehicle insurance before registration. Alberta law mandates that a vehicle must be insured prior to registration. Failing to secure this documentation can delay the registration process significantly.
The Alberta Bill of Sale form is an essential document for anyone purchasing a vehicle in Alberta. However, it is often accompanied by other forms and documents that help facilitate the transaction and ensure compliance with local regulations. Below is a list of commonly used documents alongside the Alberta Bill of Sale form.
Each of these documents plays a critical role in the vehicle buying process. They help protect the interests of both the buyer and the seller, ensuring a smooth and legally compliant transaction. Being aware of these documents can facilitate a more informed and confident purchase experience.
The Alberta Bill of Sale form is a crucial document in the process of purchasing a vehicle. It shares similarities with several other documents used in vehicle transactions. Below is a list of four documents that are comparable to the Alberta Bill of Sale form, along with a brief explanation of how they are similar.
When filling out the Alberta Bill of Sale form, it is important to follow specific guidelines to ensure accuracy and compliance. Below is a list of actions to take and avoid.
Here are nine common misconceptions about the Alberta Bill of Sale form: